Event Booking Request Form Page

Venue and Space Booking

Site Booking Request Form

Please review the UBC Farm Event Guidelines before completing and submitting your form.
COVID-19 Safety Plan + Event Guidelines*
- I have reviewed the Site Use & Event Guidelines, including the UBC Farm Events COVID-19 Safety Plan
Please choose a time to visit the UBC Farm*
You must have visited the site before in order to use the space to ensure that you fully understand the site's conditions.
- Saturday 10am-2pm
- Tuesday 4-6PM
- Friday
- Other
Renter's name*
Please list the main contact for this booking. Please provide your legal names as well, this information will help us draft license agreements with UBC Legal Counsel
First Last
Additional renter's name
Optional except for wedding bookings: your partner's name is required for the contract.
First Last
Email*
We will follow up on your booking request and contact you for your site visit via email, so please ensure that the address you enter here is correct.
Enter Email Confirm Email
Daytime Phone Number*
Alternate Phone Number
Mailing Address*
Required for issuing your invoice

Street Address Address Line 2 City Province Postal Code
Desired Venue(s)*
If you are booking multiple spaces please list the booking times for each space in "additional information" below.
- Events Field & Orchard
- Poplar Grove
Preferred Event Date*
YYYY dash MM dash DD
Alternate Event Date
YYYY dash MM dash DD
Booking Start Time*
Bookable hours for events are 9:00AM - 9:00PM - Saturdays are bookable 3:00PM - 9:00PM only. Events booking the evening must be cleaned up and off-site for lock-up at 9:00PM. We can often accommodate rental pick-up and clean-up the morning after the event - 'late fees' may apply.

: Hours

Minutes
Booking End Time

: Hours

Minutes
Number of event attendees expected*
Please refer to current guidelines, updated on our Bookings page. Your total number of allowed participants includes all photographers, caterers, wedding planners, and UBC Farm Events staff.
Event Type*
- Wedding - Ceremony only, elopement, photography
- Wedding - Ceremony and reception
- Retreat/Teambuilding
- Birthday Party
- BBQ/Picnic
- Workshop
- Conference
Will you be serving alcohol at your event?*
Relates to requesting a Special Occasion License from BC Liquor.
Will you have open flames?*
Relates to requesting a burn permit from the Fire Department. Applies to open fires (fire pit) or tiki torches (decorations).
Do you require vehicle access for set up and take down?*
- Yes
- No
- Undecided
Additional Information
Please describe any special requests or any other details we should know about your event and specify what times you are booking for if you are booking multiple venues.
Event planner or Day-of Contact*
Please note that for weddings, the day-of contact CANNOT be the bride or groom. This person must be available for the duration of the booking to direct rentals, liaise with Farm staff, and respond in case of emergencies.
First Last
Day-of Contact's Mobile Number*
They must be reachable at this number for the duration of the rental period.
Day-of Contact's Email Address*
Enter Email Confirm Email
How did you learn about our venue bookings?*
- Word-of-mouth
- Events/venues listing website
- My own web searches
- Social Media
- UBC Farm website
- I volunteered/was involved with the UBC Farm
- I was a guest at a private event at the UBC Farm
- I have organised events at the UBC Farm previously
- Other (please specify below)
If 'Other', please specify:
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Centre for Sustainable Food Systems at UBC Farm

Faculty of Land and Food Systems

Vancouver Campus

3461 Ross Drive

Vancouver, BC Canada V6T 1Z4

Tel 604 822 5092

Fax 604 822 6839

Email farm.team@ubc.ca

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