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UBC - A Place of Mind
The University of British Columbia
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CORONAVIRUS (COVID-19) AND UBC’S RESPONSE: Information and FAQs
available here.
Event Booking Request Form Page
Venue and Space Booking
Site Booking Request Form
Please review the UBC Farm Event Guidelines before completing and submitting your form.
COVID-19 Safety Plan + Event Guidelines
*
I have reviewed the Site Use & Event Guidelines, including the UBC Farm Events COVID-19 Safety Plan
Please choose a time to visit the UBC Farm
*
You must have visited the site before in order to use the space to ensure that you fully understand the site's conditions.
Saturday 10am-2pm
Tuesday 4-6PM
Friday
Other
Renter's name
*
Please list the main contact for this booking. Please provide your legal names as well, this information will help us draft license agreements with UBC Legal Counsel
First
Last
Additional renter's name
Optional except for wedding bookings: your partner's name is required for the contract.
First
Last
Email
*
We will follow up on your booking request and contact you for your site visit via email, so please ensure that the address you enter here is correct.
Enter Email
Confirm Email
Daytime Phone Number
*
Alternate Phone Number
Mailing Address
*
Required for issuing your invoice
Street Address
Address Line 2
City
Alberta
British Columbia
Manitoba
New Brunswick
Newfoundland and Labrador
Northwest Territories
Nova Scotia
Nunavut
Ontario
Prince Edward Island
Quebec
Saskatchewan
Yukon
Province
Postal Code
Desired Venue(s)
*
If you are booking multiple spaces please list the booking times for each space in "additional information" below.
Events Field & Orchard
Poplar Grove
Preferred Event Date
*
YYYY dash MM dash DD
Alternate Event Date
YYYY dash MM dash DD
Booking Start Time
*
Bookable hours for events are 9:00AM - 9:00PM - Saturdays are bookable 3:00PM - 9:00PM only. Events booking the evening must be cleaned up and off-site for lock-up at 9:00PM. We can often accommodate rental pick-up and clean-up the morning after the event - 'late fees' may apply.
:
Hours
Minutes
AM
PM
Booking End Time
:
Hours
Minutes
AM
PM
Number of event attendees expected
*
Please refer to current guidelines, updated on our Bookings page. Your total number of allowed participants includes all photographers, caterers, wedding planners, and UBC Farm Events staff.
Event Type
*
Wedding - Ceremony only, elopement, photography
Wedding - Ceremony and reception
Retreat/Teambuilding
Birthday Party
BBQ/Picnic
Workshop
Conference
Will you be serving alcohol at your event?
*
Relates to requesting a Special Occasion License from BC Liquor.
Yes
No
Undecided
Will you have open flames?
*
Relates to requesting a burn permit from the Fire Department. Applies to open fires (fire pit) or tiki torches (decorations).
Yes
No
Undecided
Do you require vehicle access for set up and take down?
*
Yes
No
Undecided
Additional Information
Please describe any special requests or any other details we should know about your event and specify what times you are booking for if you are booking multiple venues.
Event planner or Day-of Contact
*
Please note that for weddings, the day-of contact CANNOT be the bride or groom. This person must be available for the duration of the booking to direct rentals, liaise with Farm staff, and respond in case of emergencies.
First
Last
Day-of Contact's Mobile Number
*
They must be reachable at this number for the duration of the rental period.
Day-of Contact's Email Address
*
Enter Email
Confirm Email
How did you learn about our venue bookings?
*
Word-of-mouth
Events/venues listing website
My own web searches
Social Media
UBC Farm website
I volunteered/was involved with the UBC Farm
I was a guest at a private event at the UBC Farm
I have organised events at the UBC Farm previously
Other (please specify below)
If 'Other', please specify:
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