Bookings

Booking space and activities

With a unique farm and forest setting right here in Vancouver, the UBC Farm provides a stunning site for your group to come together for celebrations, ceremonies, and learning.

People from around the world have discovered the UBC Farm as guests to festivals, conferences, long table dinners, weddings, corporate parties, reunions, field dinners, meetings and retreats, bonfires, outdoor movie screenings, photo shoots and more. Find out how to rent the UBC Farm for your event, organize a guided tour, book a custom workshop, or a kid’s birthday party.

We are now offering in-person and online activities!

We are monitoring the situation and will keep participants informed if further cancellations are required. We are providing full refunds for events that we have cancelled. As this situation is dynamic, we are aiming to provide minimum 30 days notice of cancellations.

Our Workshops are being offered online! See our Workshops page for our Fall line-up of online offerings.

Our Tours are available for in-person and online booking. See below for details.

Events, Filming and Photography may be booked in accordance with our new guidelines. See below for details.

Our full guidelines are available here: UBC Farm COVID-19 Events, Tours and Filming Safety Plan

For full information on UBC’s response and guidance with respect to COVID-19, please view: covid19.ubc.ca.

Please reach out to us if you have any questions or concerns at farm.team@ubc.ca.

Guided Tours at the UBC Farm

Join us to learn about the food system

Learn about food sustainability by immersing yourself in the landscape of a working certified organic farm and research, community and teaching hub! Join us for a guided tour of the UBC Farm. The UBC Farm provides a unique site for learning about global issues in food systems in the context of a 24-hectare certified organic farm with integrated community-engaged educational programming, research, and teaching. Our tours bring visitors of all ages through the dynamic UBC Farm site to learn about each of the topics that interest your group the most, such as: biodiversity, education, sustainable agriculture, food systems, Indigenous lands and medicines, food sovereignty, and innovative research.

We are offering guided tours in-person and online!

  • In-person guided tours are available for up to 15 participants.
  • Virtual tours are available live, via Zoom with no participants limit.
  • Please submit a booking request form to book a tour:

  • Academic Tour Requests
  • Community Group Tour Requests
  • We will do our best to accommodate all requests, but we encourage you to request tours at least two weeks in advance to ensure availability.

    SERVICE FEE DESCRIPTION
    On-site guided tour for one (1) to fifteen (15) guests OR Live virtual tour $100/hour Tour lasts one hour and is led by a UBC Farm tour guide

    Please note that an additional 5% GST will be added for all tours. Payment can be made in cash or cheque. Let us know ahead of time if you require an invoice or receipt. If cost is a barrier, we are happy to talk to you further about it at farm.team@ubc.ca.

    If your group is affiliated with the University of British Columbia or another university/college, our Academic Tour program would be happy to tailor a tour for your needs.

    The Centre for Sustainable Food Systems provides a suite of academic services for college and university groups including guided tours, guest lectures, community service learning, and bookable classroom/learning space both indoors and outdoors at UBC Farm. Tours are held on site throughout the year, are a minimum of one hour in length, and can be tailored according to your curricular objectives.

    To book a tour, please fill out our Academic Tour and Lecture Request Form.

    View our Academic Services fees.

    For Academic Space Booking, see our Instructional Resources page.

    If your group is not affiliated with a university/college and is not a youth group, our Community Group Tours program is for you.
    Fill out our request form to book your tour.

     

    SERVICE FEE DESCRIPTION
    On-site guided tour for one (1) to fifteen (15) guests $100/hour Tour lasts one hour and is led by a CSFS tour guide

    Please note that an additional 5% GST will be added for all community tours. Payment can be made in cash or cheque. Let us know ahead of time if you require an invoice or receipt. If cost is a barrier, we are happy to talk to you further about it at farm.team@ubc.ca.

    Booking Your Event

    Consider renting our indoor and outdoor spaces for your next event

    The UBC Farm is a working farm on the unceded territory of the Musqueam People. We share this space with the UBC community and beyond to allow diverse groups of people to enjoy the beautiful, rustic setting of farm and forest. A self-serve space, it allows a great deal of flexibility for community members to create their ideal event.

    The UBC Farm provides some amenities and resources, but the details of the event are the responsibility of the renter, including rental equipment, sound, lighting, chairs, tables, catering etc. Many spaces are regularly used by our own programming so book well in advance of your preferred date to secure your spot.

    Tell us what type of gathering you are planning through the bookings request form below and our site administrator will get in touch about our availability. We review all requests on a case-by-case basis to ensure all events fit within the spirit and mandate of the Centre for Sustainable Food Systems.

    The UBC Farm is currently accepting bookings for Fall-Winter 2020/2021 in accordance with our UBC Farm COVID-19 Events Safety Plan. Please take a moment to familiarize yourself with our COVID-19 safety information – Read More (PDF)

    Booking Information:

  • Outdoor venues only – Poplar Grove, Events Field and Orchard
  • Pricing – $250 per hour + GST
  • 20% discount for UBC internal groups paying by JV.
  • UBC alumni, staff, and students receive a 10% discount on the hourly rental rate.
  • Contact us directly for photography and filming rates.
  • COVID-19 Safety Information:

  • We will require you and and your vendors to sign a COVID-19 safety social contract and ask that you share the information provided in this document with all of your guests.
  • Directional and social distancing signage will be in place, we ask that it is adhered to.
  • We will assist you in mapping out a floor plan that adheres to proper social distancing protocols that align with your guest list, considering which family units can sit close together, etc.
  • At this time, we do not allow bookings to go past 5pm. Booking times can be flexible, all set up and tear down must be completed within the hours of booking.
  • Refundable damage deposit may be applicable.
  • We have no restrictions on third party vendors, you are free to bring in your own caterers, décor team, florists, photographers, musicians, etc.
    1. Review the Site Use and Event Guidelines. This document provides information about our site rules, booking rates and procedures.
    2. Submit a Venue Request Form
    3. Come visit us! Our UBC Farm events liaison will contact you to arrange a site visit to ensure you are fully aware of the site's conditions.
    4. A 25% confirmation deposit is required to secure the booking date. Dates may be held without a deposit for up to 1 week, upon request. We will attempt to reach you if another party shows interest. Once notified, 48 hours will be given to secure the booking by submitting a deposit, otherwise, your date will be made available to other renters.
    5. When your date is confirmed, we will issue you a formal quote and paperwork. Please note - our paperwork must be processed by UBC Legal, UBC Campus and Community Planning, UBC RCMP, and UBC Fire Dept. for approval. All paperwork must be submitted to the events liaison a minimum of 8 weeks in advance.
    6. Bring your Farm vision to life! Check our Guidelines for preferred vendors, photos of past events, and other details to ensure a successfully planned UBC Farm event.
    7. Space Use Contracts and Discounts:
      • UBC groups: For UBC groups (e.g. faculties, departments, courses) paying for their bookings via JV, a 20% discount and no-GST is applied to your booking total. We will determine if a proposed event is suitable and provide permission for use - a contract is not usually required for UBC groups.
      • Private rentals: A signed contract is required for all rentals by non-UBC renters. This agreement takes some time to process, as it has to be reviewed and signed by the University Counsel’s office. Farm staff will work with you to complete this agreement. This process needs to be started at least 8 weeks prior to your event date. Please note that your total rental fee must be confirmed for this contract to be completed; it is ideal to determine your dates and times for your booking as soon as possible to avoid delaying this process and losing your preferred date.
      • UBC individuals, including faculty, staff, students, and alumni receive a 10% discount on rental rates.
      • Non-profit groups and low-income organizations are encouraged to contact us for discounts on bookings, assessed case-by-case.

    Custom Workshops

    Come to the UBC Farm to engage your group in hands-on experiences – customized just for you!

    We offer custom programs for a range of audiences, from corporate team-building and service-learning to tour group experiences and celebratory events such as birthdays or reunions. We work with you to design a unique program tailored to fit your group’s goals.

    Join us for one or a combination of the following:
        • A hands-on sustainable living skills workshop
        • Get physical by engaging in a farming task (note: availability depends on season)
        • A tour of the Farm, including (when available) tasting samples of freshly harvested produce
        • Enjoy a catered meal together in a beautiful setting
    Although most of our workshops are geared for an adult audience, we offer an option to select “Children’s Program” if you’re interested in making a booking for a group of children or youth. 10-person minimum.
    Sample four-hour program
    9:00 am Meet at UBC Farm, Introduction, & Farm Tour 75 min
    10:15 am Farming Task OR Workshop 90 min
    11:45 am Wrap-Up / Transition 15 min
    12:00 pm Catered Lunch 60 min
    1:00 pm Depart

    Varies ($15-$50+/per person), depending on group size, and specific selections. After processing your request form, we will provide a quote and a brief description of the workshop and/or farm task. As a general guide for pricing (the numbers here are approximate), here is a table to assist in planning your custom workshop. (Note: official UBC-affiliated units that pay by internal transfer will receive a 20% discount.)

    Prices are per person (unless indicated otherwise):
    10-20 people 21-30 people 31-50 people 51+ people
    Workshop Range (longer workshops with greater supplies expenses will fall in higher range) $30 - $50+ $25 - $45+ $20-$40+ $15-$35+
    + Hands-on Farm Task (90 min) +$10 - $20 +$8 - $10 +$6 - $8 +$4 - $6
    + Hands-on Farm Task (120 min) +$12 - $22 +$10 - $12 +$8 - $10 +$6 - $8
    + Hands-on Farm Task (180 min) +$14 - $24 +$12 - $14 +$10 - $12 +$8 - $10

     

    Tour Fees (flat rate):
    10-20 people 21-30 people 31-50 people 51+ people
    + Tour (30 min) +$60 +$60 +$120 +$120+
    + Tour (60 min) +$100 +$100 +$200 +$200+

     

    Food-Related Fees:
    10-20 people 21-30 people 31-50 people 51+ people
    + Catered Bag Lunch (sandwich, fruit, cookie) +$18 pp +$18 pp +$18 pp +$18 pp
    + Catered Hot Lunch (entrée only – buffet style) +$18-$20 pp +$18-$20 pp +$18-$20 pp +$18-$20 pp
    + Catered Hot Lunch (entrée, salad, dessert—buffet style) +$28 pp +$28 pp +$28 pp +$28 pp
    + Catered Long Table Lunch/Dinner (plated, buffet, or family style, with service staff) +custom quote +custom quote +custom quote +custom quote
    + UBC Farm salad (seasonally available) +$50-$75 (total) +$75-$100 (total) +$100 - $125 (total) +$125+ (total)
    + Self-catered Meal w/ use of indoor facility +$100 (+ additional fees, depending on event timing) +$100 (+ additional fees depending on event timing) +$150 (+ additional fees depending on event timing) $200 (+ additional fees depending on event timing)
    + Self-catered Meal w/ use of indoor facility, including kitchen/cutlery/plates +$200 (+ additional fees, depending on event timing) +$200 (+ additional fees depending on event timing) $300 (+ additional fees depending on event timing) $400 (+additional fees depending on event timing)

    Thank you for your interest in a custom workshop at UBC Farm. Please complete and submit the online request form below. Requests should be submitted at least four weeks in advance, and preferably earlier. Please note that requests can take up to ten business days to process.

    Fill Out The Customized Workshop Request Form Here.
    Birthday Parties

    Celebrate your child’s birthday at the UBC Farm

    FarmWonders at the UBC Farm offers an educational and fun birthday package for kids 3 to 16 years old through the spring and summer seasons. When you and your party arrive at the UBC Farm, we will start on an hour and a half guided tour of the farm. Depending on the season and your child’s interests we will take them through a variety of activities and topics while outdoors.

      • Using all your sense to identify plants and food
      • Visiting the chickens
      • Learning about compost
      • Leaf tasting
      • Learning about the seasons
      • Identifying bugs
      • Exploring the forest
      • Games in the fields

    After the tour, you will have an hour booking in our Children's Greenhouse space for the rest of your birthday party activities and lunch! The room is a self-serve venue; you are welcome to decorate it however you like, bring food and drink and set-up while the children are touring the farm.

    We offer Birthday Parties on Saturdays from 10:00AM-1:00PM. Other weekdays may be available upon request.

    We have kitchen facilities and a BBQ that may be available upon special request. Let us know in the notes section.

    We encourage zero-waste partying! Ask us about resources for low-cost party rentals.

      • $225 + GST for a maximum of 15 children
      • Add $75 to bring up a maximum of 30 children

    Submit your birthday party request

    Questions? Contact us Monday through Friday, between 9:00 a.m. and 4:30 p.m.

      • Payments can be made by cheque or cash.
      • To confirm a booking we request that the organizer visit the Farm Centre office and put down a 50 percent deposit or make the payment in full.
      • Full payment is due by the booking date.
      • Cancellations made after seven days from booking date will be subject to a 50 percent cancellation fee.
      • No cancellations within 48 hours of the booking date.
      • A 25 percent re-booking fee will apply if you change the date of your party within two weeks of the party date

    Want to support the UBC Farm? As a non-profit society we depend on the generosity of our donors to continue operating our programs and research. Instead of birthday gifts, consider asking your guests and family to make a donation to the UBC Farm. Ask guests to donate online or bring a cash donation to the party.