Customized Workshop Enquiry/Request Form

Please fill out this form to submit your request for a Custom Workshop.

Requests should be submitted at least four weeks in advance, and preferably earlier. Please note that requests can take up to ten business days to process.
Organizer Name*
First Last
Email*
Enter Email Confirm Email
Primary Phone*
Organization/Company Name (if applicable)
Occasion / Purpose of Visit (if applicable)
Number of Participants*
Please enter a number from 10 to 200.
How did you hear about the UBC Farm's custom workshops program?*
- Friends & Family
- UBC Farm Staff
- Community Newsletter
- Social Media (Facebook, Twitter, Instagram)
- UBC Farm Website
- Online Searches
- Other
Your preferred date(s)?*
If you have multiple dates available, please list all of them. Greater flexibility of dates will increase the likelihood that we'll be able to schedule your preferred requests. Note that the Farm is usually closed on Sundays, and, therefore, the Farm is generally unable to host custom workshops on Sundays. If Sunday is the only day of the week available to your group, please do still inquire, as there are special circumstances when the Farm is open on Sundays.
Preferred exact timing on that day or dates?*
Most programs occur between 9-5 pm, but can extend into the evening hours, as late as 9 pm. If you have complete flexibility on timing (9 am – 9 pm), please write “flexible.”
Workshops generally occur at the UBC Farm. If you'd like your workshop to be offered at a different location (in the Vancouver region), please explain:
In addition to the physical location (address), please include any other details that might be relevant to your preferred workshop, such as access to kitchen, audio-visual equipment, etc..
All of our customized programs include a short introduction to UBC Farm and its programs. In addition to this short introduction, would you like a tour of the Farm?*
- Yes, 30 min tour
- Yes, 60 min tour
- No
A 60 minute tour may include a small tasting of one or more freshly harvested items, when seasonally available.
Would you like your group to participate in a hands-on farming task?*
- Yes, 90 min
- Yes, 120 min
- Yes, 180 min
- No
The specific activities available are highly dependent on season, time of week that you visit, and the number of participants in your group. Our most common large groups farm tasks include weeding and/or invasive species removal; however, sometimes tasks can include harvesting berries or other tasks. 90 min is the minimum length of time that we can schedule for this option.
Would you like your group to participate in a custom workshop?*
- Yes
- No
The specific workshop available will be dependent on group size and presenter availability. Workshop duration varies between 1.5 – 3 hours.
Since workshop availability is dependent on group size and presenter availability, please indicate your preferred workshop topic(s). Consult our listing of workshop topics below. Please select as many as topics as you'd like. Note that the subtopics listed in parenthesis are examples of separate workshops offered within that general topic, and if you’d like to be more specific in your request, you’ll have an opportunity to do so in the next question.*
- Gardening (balcony/patio, backyard, composting, fruit tree management, etc.)
- Farming (intro to soils, fundamentals of farming at UBC Farm, etc.)
- Cooking (vegetarian, non-vegetarian, improvisational using seasonal farm fresh produce, specific ethnic cuisine, etc.)
- Foraging (edible, medicinal, mushroom, etc.)
- Food Preservation (canning, etc.)
- Food Preservation (pickling and/or sauerkraut, etc.)
- Food Transformation (such as cheesemaking, ginger soda, kombucha, beer or wine making, etc.)
- Baking (such as bread, pie, cake, etc.)
- Craft (such as basketry, knitting, weaving, natural solar dyeing, fiber making, building with cob, etc.)
- Herbalism (medicinal, culinary, etc.)
- Healthy Lifestyle (acupuncture, forest bathing, nutrition, yoga, etc.)
- Education (school garden installation and design, school garden curriculum, etc.)
- Specialized Food Production Topics (permaculture, food forest, aquaponics, mushroom cultivation, backyard chickens, beekeeping, food systems, etc.)
- Children’s Program (garden-based learning for children)
- Scavenger Hunt
- Other (please specifiy)
Please indicate your preferred workshop topic. Consult our listing of workshop topics below. (Please note: workshop topics change periodicially. If you don't see the topic you're seeking, please inquire by emailing ubcfarm.workshops@ubc.ca) Workshops usually range in duration from 1.5-3 hrs. Exact workshop duration and description will be sent to you prior to booking.*
- Baking - Pastries
- Baking - Sourdough Bread
- Baking - Brioche
- Baking - Pies from Scratch
- Bees - Beekeeping
- Bees - Beeswax craft
- Bees - Intro to Bumblebees and/or Wasps
- Bees - Introduction to Native Bees
- Beverage Education - Intro to Tea Tasting
- Beverage Education - Intro to Speciality Tea
- Beverage Education - Wine & Food Pairings
- Beverage Education - Introduction to Wine
- Beverage Making - Beer
- Beverage Making - Cider
- Beverage Making - Soda
- Canning & Preserving - Introduction
- Canning & Preserving - Making Jams
- Canning & Preserving - Making Pickles
- Canning & Preserving - Tomatoes
- Canning & Preserving - Pressure Canning
- Fermentation (Japanese) - Sake Kasu
- Fermentation (Japanese) - Shio Koji
- Fermentation (Japanese) - Japanese Pickles
- Cooking - Japanese Dessert: Daifuku
- Cooking - Japanese
- Cooking - Moroccan
- Cooking - Mexican
- Gardening - for Bees and other Pollinators
- Gardening - Vertical
- Gardening - Container / Balcony / Patio
- Gardening - Drip Irrigation
- Gardening - Spiral Herb Gardens
- Gardening - Microgreens
- Gardening - Korean Natural
- Foraging - General
- Foraging - Mushroom
- Plant Knowledge - Edible/Medicinal Plant Walk
- Plant Knowledge - Herbalism
- Plant Knowledge - Herbal Medicine Making
- Misc. - School Gardens / Garden-based Education
- Misc. - Storytelling
- Misc. - Language and Land
- Misc. - Scavenger Hunt
- Craft - Handmade skincare products
- Craft - Candle making
- Craft - Jewelery
- Craft - Soap Making
- Craft - Knitting
- Craft - Weaving
- Craft - Basketry
In case your 1st choice of workshop is unavailable (due to logistical reasons), please indicate your 2nd and 3rd choices for workshops. In addition, please use this space to write any additional notes that might be relevant in the scheduling of your custom workshop (examples: required price range, need for translator, relevant info about your group, etc.).
Would you like us to arrange to cater a meal?*
- Yes, catered bag lunch (with fresh sandwich, cookie, fruit)
- Yes, catered hot lunch (entree only)
- Yes, catered hot lunch (entree, salad, dessert)
- Yes, catered long-table lunch w/ service staff (buffet, plated, or family style)
- Yes, catered long-table dinner w/ service staff (buffet, plated, or family style)
- Include fresh UBC Farm salad (when seasonally available, June-September))
- No, but we’d like to use one of your indoor facilities for a self-catered meal
- No, but we’d like to use your indoor facilities AND the kitchen (including plates/cutlery/etc.) for a self-catered meal
- No
Please note that other than the seasonally-available UBC Farm salad, the catering options are prepared by an external caterer.
Please list all dietary preferences/requirements and allergies*
Please tell us about any other special requests or needs for your group so that we can best accommodate your guests.
CUSTOM WORKSHOP DEPOSIT POLICY: $500 minimum deposit is required at time of booking. (In the event that the event fee is less than $500, then the full event fee is required at time of booking.) If a 100% deposit is made at least 60 days before the custom workshop, a 10% discount will be issued. (Note: this discount cannot be combined with any other discount.) The outstanding balance for the workshop is due 14 days prior to the workshop.*
- Please check to indicate that you have read, understood, and agree to the UBC Farm Customized Workshops policy on Deposits
CUSTOM WORKSHOP REFUND/CANCELLATION POLICY: All cancellations/reschedule requests must be received in writing. Cancellations 30+ days prior to the workshop will receive a 75% refund. Cancellations 14-30 days prior to the workshop will receive a 50% refund. Cancellations less than 14 days prior to the workshop will not receive a refund. Request to reschedule a confirmed booking will incur a $75 administrative fee. If a new time cannot be accommodated, a request to reschedule will be treated as a cancellation. Cancellation by UBC Farm -- In the rare occurrence that UBC Farm needs to cancel a booking, UBC Farm will provide the client with as much notice as possible and will re-book the client into the next available date of the client’s choice. In the situation where a new date cannot be agreed upon, the client will receive a 100% refund.*
- Please check to indicate that you have read, understood, and agree to the UBC Farm Customized Workshops policy on Refunds/Cancellations
ALLERGIES AND DIETARY RESTRICTIONS FOR CATERING: We will try to accommodate allergies and dietary sensitivities or restrictions, but the facilities come in contact with all types of foods. UBC Farm cannot guarantee there will be no cross-contamination, and is unable to take responsibility for allergic reactions. Please do not hesitate to contact UBC Farm with any questions, and please notify UBC Farm of allergies and dietary restrictions when requesting the booking. If there are any severe allergies in the party, UBC Farm asks that the individual bring allergy medication (such as an Epipen) to the event. UBC Farm will do their best to accommodate for all allergies; however UBC Farm reserves the right to decline a catering request if it determines that it will be too difficult to accommodate a given request.*
- Please check to indicate that you have read, understood, and agree to the UBC Farm Customized Workshops policy on Allergies and Dietery Restrictions
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